The short answer
People go quiet when they expect a bad reaction. The fix isn't asking them to speak up more — it's making it visibly safe to do so. Start by reacting well, out loud, the next time someone brings you a problem early. That moment changes the climate faster than any policy.
Your team reads you constantly. Research on team climate shows that how a group shares information — especially bad news — is shaped almost entirely by what members expect will happen when they speak up. If someone once got shut down, blamed, or ignored, word travels fast. The whole team adjusts. By the time you notice the silence, the norm is already set.
Marcus Aurelius wrote that the mind, when steady, does not bring trouble upon itself through fear. That's the key to your side of this. When you hear a problem early, your instinct might be to fix it fast or show frustration that it happened at all. That reaction, even once, teaches your team that silence is safer. Your calm in that moment is not weakness — it is the actual tool.
This week, try one thing: the next time someone brings you a problem — any problem, even a small one — pause before you respond. Say out loud, 'I'm glad you told me early.' That's it. No lecture, no immediate problem-solving spiral, just that. Do it twice and notice what shifts. If the silence runs deep and people seem genuinely afraid, a conversation with an HR partner or organizational coach can help you see what you might be too close to spot yourself.